Administrative support
Administrative Virtual Assistant Services
Administrative work is the first thing to slip and the last thing anyone thanks you for. An administrative virtual assistant from The Peak Hire owns your inbox, calendar, documents, and data so the small things stop consuming your best hours. One dedicated person, working your hours, following rules you set.
What your assistant handles
Concrete examples of work clients delegate. Your scope is set on the discovery call and can change as priorities shift.
Inbox management
- Daily triage into action, waiting, and archive
- Drafted replies in your voice for approval
- Unsubscribing and filtering noise at the source
- Flagging anything that needs a decision from you
- End-of-day summary of what moved and what is pending
Calendar and scheduling
- Booking, confirming, and rescheduling meetings
- Protecting focus blocks and travel buffers
- Coordinating multi-party calls across time zones
- Sending agendas and reminders before each meeting
- Cleaning up recurring meetings that no longer earn their slot
Documents and data
- Formatting proposals, decks, and reports from your templates
- Data entry and de-duplication in spreadsheets
- Expense collation and receipt chasing
- File organisation with a consistent naming system
- Maintaining a living process library as tasks are handed over
Travel and logistics
- Flight, hotel, and ground transport booking to your preferences
- Single-page itineraries with confirmations attached
- Rebooking when plans change
- Visa and document checklists
- Restaurant and venue research for client meetings
Who this is for
- Founders and executives without an assistant
- Owners spending mornings clearing an inbox instead of selling
- Practices and clinics with heavy scheduling volume
- Teams where admin is spread across people who should be doing other work
- Anyone who needs a reliable second pair of hands, not a project freelancer
How matching works
- Step 01
Scope the admin load
We list the recurring tasks, the tools involved, and the hours they realistically take.
- Step 02
Match on tools and time zone
We shortlist candidates with hands-on experience in your stack and working hours.
- Step 03
Rules before access
Written policies for email, calendar, and approvals are agreed before permissions widen.
- Step 04
Review and expand
After the first fortnight we review what has transferred cleanly and add the next layer.
Questions people ask
Will my assistant have access to my inbox and calendar?
Only what you choose to grant. Many clients start with a shared label or delegated access so drafts wait for approval, then widen permissions once trust is built. All operators sign NDAs.
Can they work in my time zone?
Time zone overlap is one of the things we match on. Tell us the hours you need covered and we filter candidates accordingly.
What tools do administrative assistants work in?
Common ones include Google Workspace, Microsoft 365, Slack, Notion, Asana, Trello, and Calendly. If you use something specific, mention it on the discovery call so we screen for it.
How do you prevent scheduling mistakes?
We set a written scheduling policy in week one: buffer rules, priority contacts, meeting lengths, and how conflicts are resolved. Most calendar errors come from missing rules, not missing effort.
What if I need more hours during busy periods?
You can move up a plan for a busy month and back down afterwards. Everything is month-to-month.
Ready to hand this off?
Tell us the tasks and the hours you need. Plans are month-to-month with a 14-day match guarantee, and we aim to have your shortlist ready within 72 hours.