Recruiting support
Recruiting Virtual Assistants
Hiring stalls in the coordination: sourcing that never got finished, candidates waiting on a reply, an applicant tracking system nobody has updated since last month. A recruiting virtual assistant from The Peak Hire runs that work to your criteria while every hiring decision stays with you.
What your assistant handles
Concrete examples of work clients delegate. Your scope is set on the discovery call and can change as priorities shift.
Sourcing
- Building candidate longlists against your role brief
- Boolean and job-board searches on your seats
- Drafting outreach messages for your approval
- Managing referral and talent-pool lists
- Reposting and refreshing job ads on schedule
Screening and coordination
- First-pass CV review against your must-haves
- Structured screening notes using your scorecard
- Scheduling interviews across panels and time zones
- Sending briefs, joining links, and reminders
- Chasing interviewer feedback so decisions are not delayed
ATS and records
- Keeping candidate stages accurate and current
- Uploading CVs, notes, and interview feedback
- Removing duplicates and closing dead applications
- Maintaining consistent rejection and hold communications
- Preparing offer paperwork from your templates
Pipeline reporting
- Weekly status per open role
- Time-in-stage views so bottlenecks are visible
- Source-of-applicant tracking
- Interview load per panel member
- Onboarding checklist prep once a hire is confirmed
Who this is for
- Founders hiring without a dedicated recruiter
- Recruitment agencies drowning in coordination work
- Operations or HR leads carrying hiring on top of their day job
- Teams with several roles open at once
- Businesses with an applicant tracking system nobody maintains
How matching works
- Step 01
Define the roles and criteria
Role briefs, must-haves, disqualifiers, and who decides at each stage.
- Step 02
Match on recruiting experience
We shortlist assistants who have worked pipelines and applicant tracking systems.
- Step 03
You interview
You meet the proposed assistant and test them against a real role brief.
- Step 04
Onboard and review
System access, templates, and a weekly pipeline review as volume ramps.
Questions people ask
Do recruiting assistants make hiring decisions?
No. Your assistant sources, screens against the criteria you set, coordinates interviews, and keeps records. Selection, offers, and any employment decision stay with you.
Can they advise on employment law or HR policy?
No. This is recruiting coordination and administration only. We do not provide legal, HR, or immigration advice, and your assistant will route those questions back to you or your own advisers.
Which systems do they work in?
Your own tools: Greenhouse, Lever, Workable, Ashby, Recruitee, BambooHR, LinkedIn Recruiter, Google Workspace, or a well-kept spreadsheet if that is your system today.
Will they screen with a scorecard?
Yes, if you provide one. Your assistant applies the criteria and questions you define and records the same notes for every candidate so comparisons are fair.
Can one assistant support several open roles?
Usually yes, depending on volume and hours. We will tell you honestly on the discovery call if the pipeline you describe needs more than one person.
Ready to hand this off?
Tell us the tasks and the hours you need. Plans are month-to-month with a 14-day match guarantee, and after we understand your needs we'll explain the matching timeline and next steps.